Let’s be honest—time tracking isn’t the sexiest part of project management, but it’s one of the most important. Whether you’re billing clients, forecasting resources, or just trying to figure out where the heck all your time went, tracking time helps you work smarter (and get paid properly!).
If you’re using monday.com, good news: you’ve got options. Whether you’re after a simple timer or a full-blown reporting powerhouse, there’s a solution for you. Let’s break them down and help you find your perfect match. 💡
Why Time Tracking, Anyway?
Before we get into the tools, let’s answer the big question: why bother tracking time in the first place?
Here’s why it’s a game-changer:
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Accurate billing: No more guesstimating hours for invoices (bye, undercharging 👋 or overcharging 🙈).
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Smarter planning: See how long projects actually take, not how long you wish they would.
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Better team management: Spot who’s overloaded or underutilized.
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Audit-proof: Keep a clean log of all your work—future you will thank you.
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Work-life balance: Understand how your time’s spent so you can optimize (and breathe).
Ready? Let’s dive into the three main ways to track time on monday.com.
Option 1: monday.com’s Built-In Time Tracking
Best for: Small teams or solo users who need a quick and simple way to log time.
How it works:
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Add a Time Tracking column to your board.
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Hit “Start” when you begin work, and “Stop” when you’re done.
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View your logs, export to Excel, and even use a Time Tracking Widget to visualize time across boards.
Bonus: You can use formulas to calculate total time per project. Handy for wrap-ups and retros!
🛑 Heads up: Only one person can track time on a task at a time—so if your team often tags in together, this might be limiting.
✅ Use when:
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You need something straightforward.
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You’re tracking your own time or working with a very small team.
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You don’t need advanced reporting or multi-user time logging.
Option 2: Marketplace Apps Like Tracket
Best for: Teams that need robust time tracking with collaboration, reporting, and approvals.
Meet Tracket, a fan favorite in the monday.com Marketplace (and with good reason!).
Here’s what makes Tracket stand out:
✨ Easy Time Tracking
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Works directly inside your monday.com boards.
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Track time on tasks and sub-tasks, even with multiple people at once.
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Use the automatic timer, grid view, or list view—whatever fits your flow.
📅 Timesheet Management
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Approve, reject, and comment on team timesheets.
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Send reminders to keep everyone on track.
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Automatically adjusts for holidays and days off (hallelujah 🙌).
📊 Granular Reporting
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Get powerful insights with customizable reports and filters.
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Visualize data with widgets to see where time is going—team-wide or per person.
🔐 Roles & Permissions
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Assign roles, set permissions, and customize fields to fit your team.
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Perfect for larger orgs with complex needs.
✅ Use when:
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You need advanced time tracking with detailed reports.
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You bill by the hour and need accuracy.
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You have a bigger team with multiple collaborators on the same task.
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You want deeper visibility into your time data.
Option 3: Third-Party Integrations (via Zapier or Make)
Best for: Teams that already love their existing time-tracking tools and don’t want to switch.
So maybe you’re already using something like Toggl, Harvest, or Clockify. No need to break up! Just bring it along with you to monday.com using Zapier or Make.
⚙️ What’s the difference?
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Zapier: Super user-friendly with 6000+ integrations. Great for quick setups.
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Make: Visual automation builder with more complex flows. Slightly smaller app list but often more affordable for heavier use.
These platforms sync data between your time-tracking tool and monday.com, giving you the best of both worlds.
✅ Use when:
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You’ve already got a time-tracking tool you love.
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You don’t mind the setup time and occasional maintenance.
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You need custom workflows or advanced automation.
So… Which One’s Right for You?
Here’s a cheat sheet:
| Solution | Best For | Key Features |
|---|---|---|
| monday.com native | Individuals & small teams | Simple timer, export logs, widgets |
| Third-party integrations | Teams with existing tools | Keep your current system, automate syncing |
Final Thoughts 💭
Time tracking doesn’t have to be a chore. Whether you want to keep it simple or go full-on analytics nerd, monday.com has a time tracking option that fits your workflow.
And remember—whatever tool you choose, the goal is the same: work smarter, bill accurately, and help your team thrive.
Need help setting up your time tracking solution? That’s what we’re here for at Worktables. Let’s make time work for you. 🚀